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Company Expenses

 
#1 Company Expenses
06/04/2017 17:03

Scopesy

I work for one of the Big 4, on one of the Junior Talent, Sponsored Degree schemes.

Currently office based in the Reading, I relocated here for work originally from the Warwick.

Have been asking work to relocate closer to home and a job has cropped up in Chesterfield, meaning I could move back home and commute each day.

Previously no expenses were paid as I was office based, the new role would be based at a client site around 60 miles drive from home. As per company expenses policy I expected to be paid 45p 10k miles down to 25p after that as I would be using a private car for travel.

I have been in contact with a manager and they have said they will only reimburse the actual cost of the fuel.

Where do I stand with this, I have highlighted the expenses policy to my manager but have not received a reply.

Thanks,

Scopesy

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#2 RE: Company Expenses
07/04/2017 08:06

Tony Restell (Top-Consultant.com) to Scopesy (#1)

I guess the lesson here is don't "expect", always get written confirmation before taking any course of career action - be that resigning from a job for a new one, relocating, applying for an MBA, etc.

As for where you stand, not sure. Can you dig around and find a couple of examples of other people doing similar commutes from that office and discreetly clarify with them what reimbursement they're getting?

Rgds, Tony

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#3 RE: Company Expenses
08/04/2017 12:59

Scopesy to Tony Restell (Top-Consultant.com) (#2)

Thanks, Tony.

I have digged out the company expenses policy and it is in black and white that the HMRC rate should be paid.

I have also speaking to a senior manager above the manager I first contacted and they are sure that this rate should be paid, and was not sure what the other manager was on about.

I am now seeking written confirmation of this before going any further, the whole situation has been very poorly conducted by management.

Scopesy

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#4 RE: Company Expenses
09/04/2017 21:39

MikeTC to Scopesy (#3)

The big 4 expense policy is clear cut, so you don't have anything to worry about here. Just submit your expenses as normal, at £0.45 per mile, and it'll work out. If the expense is rejected, raise to the senior manager, partner or worst case HR. It's not at the accounts discretion.

All that said, make sure you haven't misinterpreted. For example, you are expected to deduct your home to base cost before charging expenses, so if it costs you more than this for your current commute then you aren't eligible.

Also different rules apply at manager grade and above, as at manager you begin to receive company car funding. Possibly the manager joined in that grade and doesn't know anything different.

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